Grace And Grooves Corp.
Privacy Policy, Digital Media, Documentation & Data Governance Policy
Effective Date: May 2010 / 2011 Onwards
Published Collective Policy Update: June 3, 2025 – from various posts. Additions about Social Media and Digital Media-July 23, 2026, from various company posts, emails and overall social media FAQ.
This Privacy Policy explains how Grace And Grooves Corp. and/or Hetal Joshi Nagaraj (“Company,” “we,” “our,” or “us”) collects, uses, protects, stores, and manages information when individuals:
- Visit our website: www.graceandgrooves.com
- Register for programs
- Participate in classes, workshops, camps, performances, or events
- Submit inquiries or applications
- Engage with our services, productions, or digital platforms
This policy is based on:
- Previous versions of website policies
- Blog disclosures
- Registration forms
- Activity waivers
- Media release forms
- Public MOU/direct submission agreements
By accessing our services or submitting information, you acknowledge and agree to the practices described in this Privacy Policy.
1. Commitment to Privacy & Responsible Documentation
Grace And Grooves Corp. believes that student safety, family privacy, responsible documentation, and transparent operations are essential to maintaining trust.
Our documentation practices are built on:
Consent + Privacy + Safety + Accountability + Cultural Preservation
Grace And Grooves maintains records of educational journeys, performances, productions, and artistic development; however, public sharing of identifiable student content follows approved consent procedures.
2. Information We Collect
Personal Information
We may collect:
- Full name
- Preferred name/nickname
- Email address
- Phone number
- Address, city, state, ZIP code
- Age and relevant placement information
- Emergency contact information
- Student/participant information
- Parent/guardian information
- Payment and billing information
- Registration details
- Program participation records
- Signed waivers and agreements
Confidential Identity Protection
Grace And Grooves may maintain confidential identifiers, pseudonyms, or professional names when requested or appropriate for privacy, branding, artistic development, or separation between personal and professional identity.
Pseudonyms may be used when individuals established in other fields prefer to create artistic identities separately.
All supporting documentation, permissions, and relevant records are maintained securely by the Company.
3. Non-Personal Information
We may collect:
- Browser type
- IP address
- Device information
- Website access times
- Pages visited
- Referral sources
- Website analytics information
This information helps us improve website performance and user experience.
4. How Information Is Collected
Information may be collected through:
- Program registrations
- Application forms
- Inquiry forms
- Event registrations
- Purchases
- Newsletter subscriptions
- Website interactions
- Cookies and website technologies
- Signed agreements and waivers
5. Use of Information
Information may be used for:
- Program enrollment and management
- Student placement
- Communication regarding classes and events
- Customer service
- Payment processing
- Scheduling
- Program improvements
- Internal documentation
- Compliance requirements
- Organizational records
- Approved promotional activities
6. Student Media, Photography & Video Release Policy
Grace And Grooves maintains extensive documentation of:
- Classes
- Rehearsals
- Performances
- Productions
- Workshops
- Cultural programs
- Student achievements
Consent Requirement
Grace And Grooves does not publish student photographs, videos, performance clips, names, testimonials, or identifiable information publicly without appropriate parent/guardian authorization.
This applies to:
- Website
- Social media
- YouTube
- Facebook
- Instagram
- TikTok
- Advertisements
- Company Applications and Forms
- Sponsorship materials
- Press/media features
Parent/guardian media waivers and activity permissions are required before approved public use.
7. Media Ownership & Authorization
Approved media, archival materials, documentation, and creative assets are managed under the supervision of:
Ms. Hetal Joshi Nagaraj
Founder and Authorized Representative
Grace And Grooves Corp.
No employee, volunteer, student, parent, contractor, partner, or third party may independently:
- Publish
- Copy
- Distribute
- Repurpose
- Represent
- Commercially use
Grace And Grooves materials without appropriate authorization.
Waivers are absolutely required means required means required.
Thus, some faces are hidden, some names have astrick mark in it.
8. Public Relations & External Communication
All:
- Public relations activities
- Media submissions
- Press communication
- Promotional campaigns
- Student achievement announcements
- Organizational statements
are reviewed and regulated through authorized company channels.
Company information, student records, family information, and internal documentation are not shared with unauthorized parties.
9. Data Sharing
Grace And Grooves does not sell personal information.
Information may only be shared when necessary with:
- Payment processors
- Scheduling systems
- Email communication providers
- Authorized instructors/staff involved in service delivery
- Legal or regulatory authorities when required
Third-party services are expected to maintain confidentiality and appropriate data protection practices. Company does not use third party services at all.
Company prepares own custom softwares and uses encrypted services.
10. Data Storage & Security
Grace And Grooves uses reasonable administrative, technical, and physical safeguards to protect information.
Records may include:
- Student information
- Parent information
- Waivers
- Media permissions
- Program history
- Archived documentation
Access is restricted to authorized individuals. The data has auto-locking systems check points.
Company records are maintained through controlled systems, secure storage practices, and protected accounts.
11. Internal Database Management
Grace And Grooves maintains centralized records necessary for operations, including:
- Legal names
- Preferred names
- Pseudonyms
- Program participation
- Client/vendor information
- Parent/student details
- Required operational documentation
Database access is strictly controlled.
Information is not provided to unauthorized individuals or just about to anybody.
Those under nickname can be completely worry free. Govt Id is required for all activities.
12. Children’s Privacy
Grace And Grooves does not knowingly collect personal information from children under age 13 without verifiable parent/guardian consent.
If information is received without appropriate authorization, reasonable steps will be taken to address the situation.
Any students’ picture, clip or video is never shared without parents’ permission!
Every child-student who enrolls is required to have a caregivers, authorized personal-parent’s number and a bank account or transaction with full recordings.
13. Cookies & Website Technologies
Our website may use cookies and analytics technologies to improve:
- Website functionality
- User experience
- Traffic analysis
Users may adjust browser settings regarding cookies.
14. Data Retention
Information may be retained as necessary for:
- Program history
- Legal compliance
- Tax requirements
- Organizational records
- Student achievement archives
- Documentation purposes
Requests for deletion will be reviewed based on legal, operational, and archival requirements.
15. Safety, Transparency & Recorded Activities
Grace And Grooves records classes, rehearsals, and activities for purposes including:
- Quality control
- Student progress review
- Training documentation
- Operational transparency
- All records, company gears, gadgets, accounts are regularly monitored, recorded for training purposes.
Students are not intentionally left unattended during company-managed activities.
Appropriate supervision, safety procedures, and event protocols are maintained.
16. Training, Compliance & Conduct Requirements
Individuals working with Grace And Grooves may be required to complete:
- Basic IT compliance training
- Code of conduct requirements
- Operational procedures
- Privacy expectations
- Professional standards
Completion of required compliance training is mandatory before independent responsibilities are assigned.
17. Professional Communication & Process
Grace And Grooves is committed to resolving concerns respectfully and efficiently.
All requests, concerns, disputes, and operational matters must follow appropriate communication channels to maintain proper documentation and traceability.
We encourage respectful communication with all team members.
A respectful process allows concerns to be addressed more effectively.
18. Policy Updates
Grace And Grooves may update this Privacy Policy periodically.
Updates will be posted with revised effective dates.
Continued use of services indicates acceptance of updated policies.
Contact Us
For questions, concerns, privacy requests, or documentation inquiries:
Grace And Grooves Corp.
Hetal Joshi Nagaraj
Phone: 972-979-2559
Email: info@graceandgrooves.com
Rights Reserved
All rights reserved by: Hetal Mahesh Joshi Nagaraj.
Some parents have exclusively signed waivers —— as long as Company is with Ms. Hetal Mahesh Joshi Nagaraj.
Hetal Mahesh Joshi
Hetal Joshi Mahesh
Hetal Joshi Nagaraj
Hetal Nagaraj, Hetal Nagaraj Kunchum
Grace And Grooves Corp.
Reachh Mediaa or any other brands.
Hetal Joshi Nagaraj will burn it but won’t let it go in wrong hands.
Consent + Privacy + Safety + Trainings + Methodology +. Creativity + Innovation + Research + Development + Traceability + Transparency + Social Responsibility + Accountability + Cultural Preservation + Money + Future + Career + Success in every area of life —> Thus, Automatic Results 🙂
— Do not copy any word, concept or any ideology, verbiage, picture , any clip or dance, or any wordings of Ms Hetal as it is full trademarked, some copyright received and some ip too, by country – 2012-current
Grace And Grooves by Hetal Nagaraj (hetaln.com) 